Assignment Management Solution
It is designed to help companies that provides assignment based services to its customers, a solution that can help following segment of service sectors in meeting their client’s expectation efficiently thereby saving papers, reducing storage cost and monitoring/increasing resource productivity.
1. Auditors Practitioners Firms
Audit Management Software
The aim is to manage audit-related activities, data and documents in a single, compact and easy to operate application. This solution provides flexibility to the auditor to define their checklists within the application for various audit assignments, Internal Audit, CARO, Accounting Standard Review, operational audit, Independent Audit etc.
Keeping in mind data security related to the assignment, the software is hosted on encrypted and secured internet server. However in order to make it more secure, access to the internet application could be restricted to the authorized devices (desktop,laptops, or mobile) only.
2. Consultancy firms
Assignment Management Software
To manage services providing consultancy to the other service or manufacturing sector, manage assignments like information or subsidies or license procurement from government agencies. For other service sector that facilitate loan disbursement to the third party consumers, filling checklists in the process.
3. Quality Audit firms
Audit Service Management solution
To manage quality audit assignment for quality auditor firms, Checklist could be designed on any subject matter eg. IT service project, IT development project, Manufacturing process Audit, Testing goods process, compliance to quality standards and frameworks.
Checklist Management
User of appropriate authority can design and draft new checklist, modify the existing one into new version of checklist that may be required due to change in business landscape (due to changes in law or improvement)
Assignment Management
Users can design their own assignment which may be either based on waterfall methodology i.e. requiring previous task to be finished before the next get initiated or non-waterfall where tasks within assignments are of same hierarchy.It can make your team at the assignment level for different roles. “Project assistant” could be used to design new assignments based on sample/standard assignment templates. A client assignment structure could be easily converted into standard assignment template. An audit report can be published by the application putting all the remarks in checklist in a single ODT (open data template) protocol.
Task Management
Each of the task can be associated with one of the checklist (i.e. progress of checklist would be stamped as task progress automatically by the application). Each of the task can be selectively assigned to the resources as well. Only authorized and assigned resources are allowed to work on a job. To further prevent the duplicity of assignment, checklist activities get locked for editor until it is released to be edited by other assignment resource.
Standard checklist can be customized (activity added/deleted or changed) at the time of assignment construction.
Data and Document Management
Data and document can be linked and uploaded specific for the checklist activity level, task level, assignment or client level. It has single point and structured storage of data relating to the assignment.
Assignment Review and Governance Process
Review comment can be logged at checklist activity level i.e activity owner gets notified of review comments through email. Task can be sent for review at checklist activity level, checklist level for approval. A ‘send for review’ button is enabled only after complete checklist is remarked/complete.
Timesheet and Leave accounting
Manage your assignment staff within the application i.e leaves can be applied and sanctioned. Availability of resources could be viewed in calendar view. Resource workload and performance could be tracked with quantitative data such as task completed within the time-frame or quality of work delivered based on review comments logged against the user work.
MIS Reports
Multiple on-screen reports providing key performance reports relating to sales process, Invoice realization process, calibration project progress (optionally reports can be downloaded in CSV, PDF, XML formats also). Additionally, key MIS reports are auto scheduled to reach emails of key managers and laboratory in-charge.
Standard features of SCC SmartAssignment Management
- Manage Services and Scope of Calibration
- Manage Customer and Sales Process
- Customisable workflow
- Automatic notification of work assignment
- Share assignment view with customers thus allowing the users to collaborate more actively with their customers
- Mobility (use it at client site or in your office, on your desktop or smart mobile
- Calendar view of all activities,leaves,holidays and workload
- Secure and encrypted hosted application
- Additionally protect with MacID based access to allow access to web application from only authorized machines/devices
Deploy SmartAssignment now to get following Benefits
Followings are counted as significant benefits to the firms using the software
+ Increase in resource utilization, productivity etc
+ Improving quality and frequency of communication among team members at site or off-site
+ Improving quality of reviews and better utilization of time as managers can review the remarks online and advise correction midway if there is need.
+ Accurate time based billing possible in solution (ie bill the customer, time booked by the resources on their assignment)
+ Reduction in storage space cost (cost of storing evidences and paper rolls received by the firm for audit purpose)
If you want to know more, or wish to schedule a on-line demo, please feel free to Contact Us
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